AI governance and responsible use: policies, controls and audit trails
Policies, controls and audit trails that let you adopt AI quickly without losing sight of who is accountable.
Typical balance
75 human : 25 AI
Human-led. Varies by engagement.
Your people keep policy decisions with legal, HR and IT, risk appetite set by leadership and incident review.
AI takes on an inventory of AI tools in use, including the unofficial ones, continuous monitoring of agent activity and drafting documentation for regulators and clients.
What is AI governance and responsible use?
AI governance is the set of policies, controls and records that decide how a company may use AI, who is accountable for each system, and how problems are caught and fixed. Done well, it lets a company adopt AI faster, because teams know what is allowed.
Also known as responsible AI, AI governance framework, AI policy, AI risk management and EU AI Act compliance
Who needs AI governance and responsible use?
Any company whose staff already use AI tools, and especially those in regulated industries, those selling into the EU, and those whose clients are starting to ask about AI in due diligence.
A good fit when: staff already use AI and nobody has written down the rules.
How AI governance and responsible use works
Inventory
We find every AI tool in use, including the ones nobody approved.
Policy
We write an acceptable use policy with legal, HR and IT, in language employees will actually read.
Controls
We set approval thresholds, escalation routes and audit logging for automated systems.
Review
Governance gets a regular review cycle so it keeps pace with new tools and rules.
What you get
- Acceptable use policy
- Approval thresholds and escalation routes
- AI system register and audit log design
- Readiness review against the rules that apply to you, such as the EU AI Act
How long does AI governance and responsible use take?
An initial framework in three to four weeks, followed by periodic reviews.
Common questions about AI governance and responsible use
Does my company need an AI policy?
If any employee uses AI tools at work, yes. Without one, staff make their own decisions about what data to share and what output to trust, and the company carries the risk.
Does the EU AI Act apply to US companies?
It can. The Act applies to companies that place AI systems on the EU market or whose AI output is used in the EU, regardless of where the company is based. A governance review should establish whether and how it applies to you.
Will AI governance slow us down?
It usually speeds adoption up. When people know which tools and uses are approved, they stop waiting for permission case by case.
